Our Complaints Procedure

1.  What is our complaints policy?

Chubb Bulleid is committed to providing high quality legal service to our Clients. We aim to deal with any complaints against the firm and our staff in a fast, positive, open-minded and fair manner.  We try to learn from all complaints made to the firm and in that way improve the service we give our Clients.

2. What is a complaint?

We consider a complaint to be an oral or written expression of dissatisfaction alleging that a complainant has suffered or may suffer financial loss, distress, inconvenience or other detriment.

3. Who deals with complaints?

Those dealing with your work have been instructed to direct any complaint immediately to the Director in the firm dealing with complaints, namely Richard Cussell. He can be reached at our office at 7 Market Place, Wells, Somerset BA5 2RJ, telephone 01749 836108, fax 01749 676300.  His email address is richard_cussell@chubb-bulleid.co.uk.  Should he be away from the office or otherwise unable to deal with the complaint then it will be dealt with by Bruce Scobie who again works in the Wells office.  His direct e-mail address is bruce_scobie@chubb-bulleid.co.uk and his telephone number is 01749 836104.

4. How do you record my complaint

Richard will record your complaint in a central register and designate a separate file of papers for your complaint within a day of receiving it.

5. How will my complaint be investigated

As soon as Richard receives a complaint he will send a letter acknowledging it and if necessary may ask you to clarify some details. He will give you a copy of this complaints procedure and you can expect to receive this letter within two working days of our receipt of the complaint.  Richard will thoroughly review the complaint, look at the file and speak or meet with all members of staff he considers will help him understand what has happened.  At the end of his review he will send you a thorough written synopsis of the complaint and his suggested solutions for resolving it.  If you would like a face to face meeting to discuss your complaint and his response then please be in touch to make a time for a meeting.   Within two working days of the meeting Richard Cussell will write to you to confirm what took place and any solutions that have been agreed with you.  You can also respond to Richard’s communication by email or telephone with a view to trying to resolve the issues you have complained about.  We aim to resolve all complaints as soon as possible and in any event within the 8 weeks maximum period allowed by the Legal Ombudsman.  If we do not do so you may take the matter to the Legal Ombudsman.  As well as dealing with your complaint, Richard will always have in mind which of our procedures can be altered to ensure similar complaints do not arise in the future.

6. Is there further action open to me if I am still unsatisfied?

Whilst we hope that we will be able to resolve any problems with our complaints handling procedure, it may be that we exhaust all possible ways of resolving the issues within the firm in which case you may be able to ask the Legal Ombudsman to consider your complaint. The Legal Ombudsman is an independent organisation which handles complaints against solicitors.  The Legal Ombudsman service is open to all members of the public and very small businesses, charities, clubs and trusts.  For more information on their complaints procedure, including who may use their service and the time periods for involving them their details are:

The Legal Ombudsman, PO Box 6806, Wolverhampton WV1 9WJ
Telephone: 0300 555 0333
Email:  enquiries@legalombudsman.org.uk
www.legalombudsman.org.uk

You should contact the Legal Ombudsman no more than six years from the act or omission leading to your complaint or three years from the date you should have known about the complaint but not where the act or date of awareness is before 6 October 2010. You must also ensure that you are in touch with the Ombudsman within six months from the end of this complaints process otherwise they may be unable to investigate your complaint.  If you are concerned about meeting this deadline please call the Legal Ombudsman on 0300 555 0333.

You may also have a right under Part III of the Solicitors Act 1974 to ask the Court to assess whether the charges in our bill are reasonable.

Alternative complaints bodies (such as ProMediate www.promediate.co.uk) exist which are competent to deal with complaints about legal services should both you and this firm which to use such a scheme.

Last updated November 2018 by Bruce Scobie

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